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Source: CSEP Library
Date Approved: September 21, 1971
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Constitution and ByLaws of the Air Traffic Control Association

CONSTITUTION

ARTICLE 1. NAME

The name of this Association is the Air Traffic Control Association, Inc. It is incorporated under the laws of the State of Virginia as a non stock membership corporation. Its principal office and place of business is in Arlington, Virginia. The Association's principal office and place of business may be changed by the Board of Directors.


ARTICLE II. OBJECTS

In order to promote the advancement of aviation and air traffic control of the kind and quality required by International Air Commerce, the commerce of the United States, the Postal Service, the national defense and general welfare, the objects of the Association are and shall be:


1. To promote, maintain and enhance the stature and well being of the air traffic control profession and the aviation community.


2. To develop and disseminate knowledge of the control of air traffic in all its phases and application.


3. The intelligent and honorable cooperation with all persons, parties, and agencies interested and concerned with the promotion and advancement of aviation and in particular the field of air traffic control.


The Association shall be a nonprofit organization and none of its net income or net worth shall inure to the benefit of its members. In event of dissolution, any property belonging to the Association shall be donated to some organization of suitable purpose and character, as determined by the Board; and in no event shall any property be distributed to members of the Association.


ARTICLE III. ATCA AREAS

The geographic areas of the Air Traffic Control Association shall be:


Area 1 Connecticut, Maine, Massachusetts, New Hampshire, Vermont,

North­ Rhode Island, New York, New Jersey, Pennsylvania,

East - West Virginia, Delaware, Maryland, Virginia, District of Columbia,

Canada, Europe, Africa.


Area 2 Alabama, Florida, Georgia, Tennessee, Kentucky, Mississippi,

South­ South Carolina, North Carolina, Caribbean, South America.

east


Area 3 Illinois, Indiana, Minnesota, Michigan, Ohio, North Dakota,

North South Dakota, Wisconsin.

Central


Area 4 Kansas, Nebraska, Iowa, Missouri.

Central


Area 5 New Mexico, Oklahoma, Louisiana, Texas, Arkansas, Central

South America.

Central


Area 6 Montana, Wyoming, Utah, Colorado, Washington, Oregon,

North­ Idaho, Alaska.

west


Area 7 California, Nevada, Arizona, Hawaii, Pacific Area, Asia.

Western

Pacific


ARTICLE IV. MEMBERSHIP AND DUES

1. The membership of the Association shall consist of Professional Members, Corporate Members, Associate Members, Retired Members, and Honorary Members.


2. Persons engaged in the development, operation, maintenance, and use of the National Aviation System shall be eligible for membership as Professional Members.


3. Corporations and other interested organizations shall be eligible for membership as Corporate Members. Corporate Members may designate five employees who shall have the rights and privileges of Professional Members.


4. As determined by the Committee on Admissions and Ethics, those eligible as candidates for election to the grade of Associate Member (including international candidates) shall be persons whose interests in the field of air traffic control would make them desirable members of the Association but who do not wish to have voting privileges.


5. Candidates for membership, except Honorary Members, shall be classified and their applications approved or rejected by the Committee on Admissions. A duly approved member does not qualify until payment of dues.


6. Any Professional Member who has been a member in good standing on retirement shall continue to be eligible for membership as a Retired Member. Retired Members shall have the rights and privileges of Professional Members.


7. The Board of Directors may elect persons of acknowledged preeminence in aviation as Honorary Members. They shall be exempt from all dues.


8. A member maybe censured, suspended or expelled by the Board of Directors if, after due notice to the member and consideration of the member's response, the Board finds that such member has willfully violated the Code of Ethics prescribed in the By­Laws.


9. The amounts and conditions of dues payments for all classes of membership shall be established by the Board of Directors.


10. When a member's dues have been delinquent for a period of thirty days, the President shall send a dues renewal notice which shall inform the member that if dues remain unpaid for a period of thirty days after date of the notice, the membership shall automatically terminate and the member's name shall be removed from the list of members.


11. Any person or organization making a financial contribution to the Association shall be considered a patron of the Air Traffic Control Association and carried on the rolls as such on an annual basis.


ARTICLE V. ASSOCIATION OFFICERS AND DIRECTORS


1. Directors. The board of Directors shall be composed of one Director from each ATCA area, the Directors At­Large, and the Chairman, Chairman­Elect, and President. All shall be voting members. There shall be fifteen voting members on the Board of Directors, including the Chairman, Chairman­Elect, and President, seven of which will come one from each ATCA Area, as defined in Article 111, one member at­large, and four (at­large) from corporate members. Directors shall be Professional, Designated Corporate or Retired Members. The term of office of a Director shall be for two years, and shall not exceed three consecutive elected terms in that office. An election shall be held each year for the Board as follows: Directors At­Large shall be elected in odd­numbered years; the Chairman­Elect and Area Directors shall be elected in even numbered years. The permanent, official duty station of the five Directors At­Large shall be worldwide. Election will be held every other year beginning in 1983, and the term of office shall begin one week prior to the 1983 annual meeting. The permanent, official duty station of the seven Area Directors representing the ATCA Areas must, at the time of election, be within the area that each represents. Election will be held every other year beginning in 1984, and the term of office shall begin one week prior to the 1984 annual meeting. Upon the death, resignation or removal from office of a Director, the Board by majority vote may elect a successor from the area concerned where applicable, for the remainder of the term. The period of such service shall not constitute an "elected term" within the meaning of this section.


2. Chairman, Chairman­Elect. The Chairman and Chairman­Elect shall be members of ATCA. The term of office of the Chairman and Chairman-Elect shall be two years. At the end of this two-year term, the Chairman-Elect shall succeed to the office of Chairman. Upon the death, resignation or removal from office of the Chairman, the Chairman­Elect shall become Chairman for the remainder of the term, and for a further two­year term. Upon the death, resignation or removal of the Chairman­Elect, the Board, by majority vote, may elect a successor for the remainder of the term. Upon the simultaneous death, resignation or removal from office of the Chairman and Chairman­Elect, the Board, by majority vote, may elect successors for the remainder of the term.


3. The appointment of the President shall include membership on the Board of Directors. Upon the death, resignation or removal from office of the President, the seat on the Board of Directors shall remain vacant until a new President is appointed by the Board.


4. Secretary and Treasurer. At each Annual Meeting of the membership the Chairman, with the approval of the Board of Directors, shall appoint a Secretary and a Treasurer from the membership of the Board.


5. For the purposes of this Constitution, and in all official ATCA communications, the term "Association Officers" shall mean only the Chairman and Chairman­Elect of the Association.


ARTICLE VI. NOMINATION AND ELECTION OF OFFICERS AND DIRECTORS


1. On or before January 1 of each year the Chairman shall nominate and the Board elect a National Nominating Committee composed of at least three members but not more than five. The National Nominating Committee shall be responsible for nominating candidates for the offices of Chairman­Elect (even­numbered years) and Directors At­Large (odd-numbered years) and Area Directors (even­numbered years). All nominees must meet the requirements of Article V of the Constitution. The National Nominating Committee shall nominate two or more candidates for each office, obtain the written consent of the nominees, and report such nominations to the Secretary before March 1. This report shall be sent promptly to all voting members of the Association in a manner to be determined by the Board. Additional nominations made in writing by not less than 50 members shall be included on the ballot by the Secretary if postmarked on or before May 15 and if the nominee gives written consent.


2. The elected Officers and Directors specified in Article V shall be elected from the nominees by mail ballot. Each member shall be elected from the nominees by mail ballot. Each member shall be entitled to vote for Chairman­Elect and for Directors At­Large, and for Director for the Area of the member's permanent official duty station. At least 90 days prior to the date and commencement of the next annual meeting, the Secretary shall send to each member of the Association a ballot containing the nominations for all Officers and Directors for whom the member is entitled to vote. This ballot may also contain proposed amendments to the Constitution and By­Laws, and any other questions which the Board of Directors or 5% of the members of the Association may designate.


3. The official ballots shall be cast by mail and to be counted must be postmarked on or before a date, to be designated by the Secretary and specified on the ballot, which is not more than 60 days before the commencement of the next annual meeting. A plurality of all votes cast for any office shall be required for election. In the event of a tie between the leading candidates, the retiring Board of Directors shall elect one by ballot.


4. Any Officer or Director of the Association may be removed from office for cause, by a three­quarters vote of the entire Board of Directors.


5. Beginning in 1990, the terms of officers and Directors shall begin one week after the conclusion of the Annual Directors Meeting next following their election and shall end when their successors take off ice.


6. The Board may prescribe additional rules governing elections, not inconsistent with the Constitution.


ARTICLE VII. VOTING PRIVILEGES


1. Professional, Designated Corporate, and Retried Members shall be eligible to vote:


a. In the election of Officers and Directors;


b. On proposed amendments to the Constitution and By­Laws;


c. On such other matters as maybe authorized by the Board, and


d. On any question which 5% of the members may designate.


2. Honorary Members and Associate Members shall not be eligible to vote in elections of Officers or Directors, or on proposed amendments to the Constitution or By­Laws. They shall, however, be eligible to vote on any matter submitted to a vote by the Annual Membership Meeting, and on such other matters as may be authorized by the Board.


ARTICLE VIII. AMENDMENTS

No part of this Constitution shall be amended except by a vote taken in the following manner:


1. Any proposed amendment must be approved by the Board of Directors or by 5% of the members other than Honorary Members and Associate Members and, accompanied by a proper ballot form, shall be mailed by the Secretary to the last known address of all members of the Association eligible to vote thereon.


2. The official ballots shall be cast by mail and, to be counted, must be postmarked on or before a date to be designated by the Secretary and specified on the ballot.


3. Upon approval of a proposed amendment by the Board of Directors, the Secretary shall prepare, print, and mail the ballot specified in Section 1 above.


4. The adoption of the proposed amendment shall require the affirmative vote of not less than two­thirds of all valid votes received. The amendment shall become effective when the voting results have been certified by the Secretary. Any amendment shall promptly be published in full, together with a statement of its effective date, to all members.


ARTICLE IX. ADVISORY SUBSIDIARY GROUPS

1. Local ATCA Advisory Groups and Chapters may be approved under Terms of Reference and Procedures adopted by the Board of Directors.


ARTICLE X. EFFECTIVE DATE


1. This amendment shall become effective when approved by the membership and certified by the Secretary, except for the election of 1982 Directors as provided in Article V.1 and Article VI. Directors to be elected in 1982 shall be elected under the provisions of the Constitution as it existed prior to the 1984 annual meeting. In 1983 the five Directors At-Large shall be elected under the terms of this amendment and shall hold office for two years, until one week prior to the 1985 Annual Meeting. In 1984, the seven Directors which will come one from each ATCA Area as defined in Article III, shall be elected under the terms of this amendment and shall hold office for two years, until one week prior to the 1986 Annual Meeting. Thereafter, Directors will continue to be elected five and seven in alternating years, as provided by this amendment.


2. Upon the coming into effect of this Constitution, at the commencement of the 1972 Annual Meeting of the Membership, the prior Constitution of the Association, as amended, then in force and effect, shall stand repealed and annulled in its entirety.


BY­LAWS

ARTICLE 1. MEMBERSHIP MEETINGS


1. There shall be an annual meeting of the membership which shall commence between the 10th of September and the 10th of November of each year, at a time and place which shall be designated by the Board of Directors. Other meetings may be held at such times and places for such specified purposes as may be designated by the Board. A notice of the time and place of the annual meeting and other meetings shall be sent by the President to all members of the Association at their last known mailing address at least sixty days before the date of the Annual Meeting and at least thirty days before other meetings. The notice to members of the time and place of a special meeting shall also state the purpose of the meeting, and business not indicated in the notice shall not be transacted.


2. A quorum for the transaction of business at a meeting shall be 2% of the membership or 50 members, whichever is the lesser.


3. The Board of Directors may prescribe standing rules for meetings not inconsistent with the Constitution and By­Laws. Any matter not governed by the Constitution, By­Laws, or standing rules shall be governed by ROBERT'S RULES OF ORDER REVISED.


ARTICLE II. DUTIES OF OFFICERS, DIRECTORS AND OTHER OFFICERS


1. Chairman. It shall be the duty of the Chairman to preside at all meetings of the Association and of the Board of Directors, to perform the duties and exercise the powers delegated to him by the Constitution, the By­Laws, or by resolutions of the Membership or Board of Directors, to represent the Association before the public and to perform all other duties as ordinarily pertain to the office. The Chairman shall be Chairman of the Executive Committee and shall be a member ex officio of all other standing and special committees.


2. Chairman­Elect. It shall be the duty of the Chairman­Elect to perform any duty or responsibility of the Chairman when requested by the Chairman, or during the absence or disability of the Chairman and to perform any other duty or responsibility conferred upon him by the Board of Directors or by the Membership.


3. Board of Directors.


a. The Board of Directors shall be the governing body of the Association, whose decisions shall be final. It shall have general control over the officers and committees, and may alter or annul any decision of any officer, employee, or committee. It may declare any off ice vacant, for cause, as provided in the Constitution. It shall constitute a Board of Appeal from the rulings and actions of all officers, employees, and committees. It shall consider and pass on all resolutions submitted by Members, and adopt a budget for the ensuing fiscal year, at each Annual Meeting of the Membership.


b. The Board of Directors shall meet at the Annual Meeting. The Chairman may convoke the Board in a special meeting whenever the affairs of the Association require it, and shall convoke a special meeting within 20 days upon written request of five Members of the Board. A quorum for the transaction of any business at a meeting of the Board shall be nine Members of the Board, and a minimum of two­thirds vote of the Board Members present shall be required for the resolution of any question, except as otherwise provided in the Constitution and By­Laws.


c. Business of the Board may be transacted partly or wholly by mail vote on specific questions and not by proxy. A minimum of a two thirds of the entire Board shall be required for the resolution of any question by mail ballot, except as otherwise provided in the Constitution or By­Laws. If three or more Members of the Board request postponement at the time of the voting, the matter at issue shall be submitted to a second vote within thirty days, accompanied by a brief statement of the objections raised by the Board Members who requested the postponement. No further postponement shall be permitted, except at the request of at least nine Members of the Board.


d. In the exercise of its functions, in general charge of the affairs of the Association, the Board shall avoid any action that would be inconsistent with any provision of the Constitution or By­Laws.


4. President The Board of Directors shall have authority to appoint a President and to fix the President's compensation. The President shall have responsibility for operation of the headquarters office of the Association, under suitable bond collect and disburse Association funds, appoint employees (including the General Counsel) and fix their compensation, have custody of the books, records, property and funds of the Association, issue all notices and perform all other functions delegated to the President by the Constitution or By­Laws, be responsible for the mailing of publications to the Membership, maintain an accurate and current roster of Members, make such periodic reports of the President's activities as may be required by the Chairman or by the Board of Directors, and perform such other duties as may be delegated to the President by the Chairman or by the Board of Directors. In all of the President's actions, the President shall be subject to the direction of the Chairman and the Board of Directors.


5. Secretary. The Secretary shall prepare and keep in permanent form the minutes of all actions taken at meetings of the Membership and of the Board of Directors. The Secretary shall perform all other duties as may be delegated to the Secretary by the Constitution, By­Laws, or by the Chairman or the Board of Directors, or the Membership, and such other duties as ordinarily pertain to the office.


6. Treasurer. It shall be the duty of the Treasurer to monitor the receipt and expenditures of funds of the Association, to present an annual financial report to the Membership at the Annual Meeting, and to prepare a proposed budget for the next fiscal year for presentation to the Board of Directors at the Annual Meeting.


7. General Counsel. The President shall have authority to appoint a General Counsel and to fix the General Counsel's compensation. The General Counsel shall act as the legal advisor, legal representative and legislative representative of the Association. In all of the General Counsel's actions the General Counsel shall be subject to the direction of the President.


ARTICLE III. COMMITTEES

1. The standing committees of the Association shall be: The Committee on Admissions and Ethics, The Publications Committee, The Air Traffic Control Committee, The Engineering and Development Committee, The Publicity and Public Relations Committee, The Finance Committee, The Committee on Internal Affairs, The Aviation Education Committee, The Awards Committee, The International Committee, and The Executive Committee. Special Committees may also be established for such purposes as may be designated by the Chairman and approved by the Board.


2. The Chairman shall nominate and the Board shall elect the members of the committees of the Association. The Board may require the Chairman to nominate additional candidates for any committee if any of the original nominees are not acceptable to the Board.


3. The number of members of all committees shall be determined by the Board, except as otherwise provided in these By­Laws.


4. The term of office of the members of all committees shall be determined by the Board.


ARTICLE IV. PUBLICATIONS

1. The Association shall publish, as its official publications, The Journal of Air Traffic Control and The A TCA Bulletin. Additional publications may be authorized by the Board. 2. The President shall nominate the editors of the publications of the Association for election by the Board.


3. The Publications Committee shall make recommendations to the Board on the policies and management of the Association's publications.


4. All members of the Association in good standing shall receive the official publications of the Association. The distribution of other publications of the Association shall be as directed by the Board.


ARTICLE V. CODE OF ETHICS

In order that the dignity and honor of the Air Traffic Control Profession may be upheld, that its sphere of usefulness and its benefits may be extended, and that members of this Association may be guided by the highest standards of integrity and fair dealing, whether as individuals or in association with others in the aviation industry, the Board of the Air Traffic Control Association has adopted the following Code of Ethics and Conduct for the guidance of the Association's membership:


1. Members will endeavor to keep abreast of scientific and technical developments within the profession, and will constantly strive for improvement.


2. Members will endeavor to contribute new knowledge to the National Aviation System by making known to the aviation world any significant work, improvements or research accomplished.


3. Members will not engage in unfair competition with other members of their profession.


4. Members will not take credit for research or technical work done by others; and in publications or meetings, will attempt to give credit where it due.


5. Members will, to the best of their ability, render instructions, advice, and other assistance to fellow members in the discharge of their professional service.


6. Members will base their professional practice on safe and sound principles.


7. Members will refuse to engage in practices which are generally recognized as being detrimental to the public welfare.


8. Members will make every effort to discourage sensationalism, exaggeration, and unwarranted statements concerning the field of their profession, and will refrain from making extravagant claims.


ARTICLE VI. AMENDMENTS

These By­Laws may be amended only upon recommendation of the Board, or by 5% of the members other than Honorary Members and Associate Members, and by a two­thirds vote of the members present at a meeting of the Association, or by mail vote in the following manner:


1. Any proposed amendment must be approved by the Board or by 5% of the members and, accompanied by a proper ballot form, shall be mailed by the Secretary to the last known address of all members of the Association eligible to vote thereon.


2. The official ballots shall be cast by mail and, to be counted, must be postmarked on or before a date to be designated by the Secretary, and specified in the ballot.


3. Upon approval of a proposed amendment, the Secretary shall prepare, print, and mail the ballot specified in Section 1 above.


4. The adoption of a proposed amendment shall require the affirmative votes of not less than two­thirds of all valid votes received. An amendment shall become effective when the voting results have been certified by the Secretary. Any amendment shall promptly be published in full, together with a statement of its effective date, to all members.


ARTICLE VII. EFFECTIVE DATE

1. This amendment shall become effective when approved by the membership and certified by the Secretary.


2. These By­Laws shall become effective at the commencement of the 1972 Annual Meeting of the Membership. At that time the prior By­Laws of the Association, as amended, then in force and effect, shall stand repealed and annulled in their entirety.


HISTORY


AMENDED AMENDED


Constitution and By­Laws adopted 29 October 1958 ­ Washington, DC 13 September 1974 ­ Washington, DC

31 March 1956 15 March 1960 ­ Washington, DC 28 July 1976 ­ Washington, DC

Washington, D.C. 14 October 1963 ­ Washington, DC 7 May 1982 ­ Arlington, VA

7 October 1964 ­ Washington, DC 1 May 1984 ­ Arlington, VA

New Constitution and By­Laws adopted 10 October 1966 ­ Washington, DC 15 April 1985 ­ Arlington, VA

and former Constitution and By­Laws repealed 28 March 1967 ­ Washington, DC 16 December 1985 ­ Arlington, VA

effective as of 9 October 1972 26 August 1969 ­ Washington, DC 12 September 1988 ­ Arlington, VA

Washington, D.C. 25 August 1970 ­ Washington, DC 15 August 1990 ­ Arlington, VA

21 September 1971 ­ Washington, DC

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